Virtual tours for conference and event venues
Event organisers and corporate clients don’t have time for endless physical site visits that may not yield results. A virtual tour allows you to showcase the capacity, versatility and technological facilities of your venues without the client having to leave their office. Dispel doubts about whether “all the equipment will fit” or “what the seating will look like”, and close the deal before the competition has time to arrange a viewing.
What you’re facing
- Time-consuming: Clients demand in-person viewings, which take up your time but offer no immediate guarantee of a booking.
- Uncertainty in decision-making: The organiser cannot visualise the layout of tables, stages or technical facilities from just a floor plan or a single static photo.
- Technical queries: Constant emails regarding the number of sockets, connections or door widths for catering and technical logistics.
- Complexity of selling the venue: Explaining the flexibility of the space (e.g. connecting halls) is ineffective over the phone or by email.
How we solve this
The virtual tour from VPROMO serves as a cutting-edge presentation tool that shows your venue in its best light – anytime and to anyone.
- Interactive flexibility: In the tour, we can demonstrate various seating arrangements (theatre, classroom, banquet) so that the client can immediately visualise their event.
- Information points (Hotspots): Directly within the space, the client will find technical specifications – clicking on a wall or stage will display information on audiovisual equipment, dimensions or utility availability.
- Speeding up the decision-making process: The client has all the necessary information ‘at their fingertips’, which shortens the time from initial contact to signing the contract.
- Remote professionalism: Send a link to the virtual tour as part of your quotation. It’s a modern way to impress corporate clients who demand efficiency and clarity.
Results in figures
- 25% reduction in unnecessary physical viewings: Only serious prospective buyers who already know what they want will visit the property.
- Significantly faster sales cycle: The virtual tour serves as compelling evidence that eliminates further follow-up questions.
- Greater confidence: A professional presentation of the venue increases the likelihood that the client will choose you over competitors with “paper” sketches.
- Exclusivity: The tour presents your conference venue as a technologically advanced venue, which increases the perceived value of your services.
Turn every virtual tour into a firm booking. Contact us for a no-obligation consultation.